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About OSHA's Form 301

What's Included in OSHA Records? OSHA Form 300 Report of All Injuries and Illnesses Resulting in Injurious Substance Contact All injuries or illnesses that result in an employee being in contact with an injurious substance, including blood, sweat, and saliva; fumes or fumes of cleaning fluid; or other substances that irritate or burn the skin are also recorded in case this information is necessary with regard to employee safety. This includes injuries and illnesses including those which occurred while the worker was actually in the workplace and were not a result of another worker's injury or illness. It does not include injuries or illnesses resulting from activities outside the workplace. Medical Certificate Any doctor's report confirming the injury or illness is documented on the report as well, including any prescribed medical treatment. Documented Evidence Documentation which demonstrates the cause of an injury or illness, including a record of the injury or illness and documentation of the incident that caused the injury or illness — whether it be to OSHA, your insurance company, or any other person or agency involved. Medical Notes Any medical notes or records used by the physician to describe the incident are also documented on the report. Employment Verification Letter All documents, such as insurance papers, letter of reference, medical reports, or medical certificate must match the information in OSHA and are kept with those documents. If the records don't, you must follow the process to prove the information you are giving is correct. OSHA Form 311/311A Report of Occupational Injuries and Illnesses Caused by Workplace Hazardous Materials In this form, the worker can describe the incident which caused the injuries or illness. OSHA considers occupational accidents to be injuries and illnesses that result from work where the employer should have known or should have been aware of the presence of material which can be hazardous to health. This form is useful in filing accident claims, and is available online at any OSHA office. See also the OSHA website for details on the information you must include with the OSHA report and the form itself. OSHA Form 311/311M Report of Occupational Injuries and Illnesses Caused by Workplace Hazardous Substances In this form, the worker can describe the incident which caused the injury or illness.

What is the OSHA Form 301 report?

Monitoring labor safety is important for every industry. But no matter how much you care about creating a safe workplace, there’s always a chance someone can get injuries, work-related illnesses, and in extreme cases even fatalities. When any of these happens to one of your staff, you should complete the OSHA form 301 to keep a record and describe the incident, and then report it to the Occupational Safety and Health Administration of the US Department of Labor.

 

There are strict requirements on when employers should communicate the records of traumatic workplace accidents with the authorities:

  1. within 7 days since getting information about an injury or professional diseases;
  2. within 24 hours of any loss of an eye or a limb, or employee hospitalization;
  3. within 8 hours in case of a worker fatality.

 

The OSHA 301 report is not needed for minimal injuries like light cuts or bruises that can be handled on-site with a first aid kit. It’s only necessary for situations where a staff member gets severely hurt. Any time the form is created, it must be kept for the next 5 years, securely storing personal and health data confidentiality.

Important information to add to your OSHA 301 incident report

Apart from employee’s basic personal data (the one who got injured at work), you should provide the following details:

  1. Provide as much about the case as possible including the date and exact time and where it occurred on the premises;
  2. Specify what the worker was doing when they got hurt;
  3. Describe in detail how the trauma happened and what it was exactly that caused it;
  4. Mention the trauma in detail: a bone fracture, chemical burn, etc., and where on the body the trauma occurred;
  5. Tell about the physician or other medical professional who gave the aid right after the incident.

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FAQ - OSHA's Form 301

What is the purpose of OSHA's Form 301?
The purpose of the Form 301 is to give employers information about their employees' compliance with the NOSH standard. What information is found on the Form 301? The form collects information such as date, time, and place of work each time a worker reports to a hazardous work site. It also provides the name of each workplace where NOSH has received a report of a NOSH reportable injury. Other sensitive information from the employer includes the name of each employer where employees work, and also any employer on the list of those receiving NOSH reports. Employers on the NOSH list who do not respond to OSHA's request for information about their employees are subject to OSHA's notice and administrative procedures. What information is included in the NOSH Form 301? The information on the Form 301 includes the date of each injury to a person from any NOSH reportable injury and a list of each employer where the NOSH reportable injury occurred. NOSH has a list of over 7,000 places for employers to report NOSH reports of injury to workers. The NOSH reportable injury listing does not represent an exhaustive list of all places employers report workplace injuries. Employers can designate any area in which injuries have occurred. Are there limits on NOSH's use of the Form 301? Yes. Employers must not release any of the information provided in the Form 301 to anyone except OSHA, on request. If OSHA determines that an individual has committed a violation of the Hazard Communication Standard, she or he must notify the employer of the violation before the person who committed the violation is released from employment. Employers may not release any NOSH reportable injury listing, to a person other than OSHA, without the consent of the injured person. What do Federal civil penalties exist for individuals who violate the Hazard Communication Standard? A violation of the NOSH Hazard Communication Standard may result in a civil penalty equal to 1,500 per violation of the standard. A violation of the Hazard Communication Standard also may lead to criminal prosecution resulting in a prison term of up to 1 year and a fine of 75,000 per violation of the standard. Does OSHA consider an injured worker to be an employee? Although OSHA's definition of “employee” has not changed, OSHA and NOSH have developed a working definition of an employee to apply to all reporting of workplace conditions.
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