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How to prepare Osha's Form 301
About Osha's Form 301
OSHA's Form 301 is an injury and illness incident report that is used by employers to document work-related injuries and illnesses. It is required for all companies with more than 10 employees, except for low-risk industries such as retail, finance, and real estate. The form includes details about the incident, the injured or ill employee, the nature of the illness or injury, and any actions taken by the employer to prevent future incidents. It is important for employers to accurately and promptly complete Form 301, as the data is used by OSHA to identify trends in workplace injuries and illnesses and to develop policies to prevent them.
What is the Osha Form 301 report?
Monitoring labor safety is important for every industry. But no matter how much you care about creating a safe workplace, there’s always a chance someone can get injuries, work-related illnesses, and in extreme cases even fatalities. When any of these happens to one of your staff, you should complete the Osha Form 301 to keep a record and describe the incident, and then report it to the Occupational Safety and Health Administration of the US Department of Labor.
There are strict requirements on when employers should communicate the records of traumatic workplace accidents with the authorities:
- within 7 days since getting information about an injury or professional diseases;
- within 24 hours of any loss of an eye or a limb, or employee hospitalization;
- within 8 hours in case of a worker fatality.
The Osha 301 report is not needed for minimal injuries like light cuts or bruises that can be handled on-site with a first aid kit. It’s only necessary for situations where a staff member gets severely hurt. Any time the form is created, it must be kept for the next 5 years, securely storing personal and health data confidentiality.
Important information to add to your Osha 301 incident report
Apart from employee’s basic personal data (the one who got injured at work), you should provide the following details:
- Provide as much about the case as possible including the date and exact time and where it occurred on the premises;
- Specify what the worker was doing when they got hurt;
- Describe in detail how the trauma happened and what it was exactly that caused it;
- Mention the trauma in detail: a bone fracture, chemical burn, etc., and where on the body the trauma occurred;
- Tell about the physician or other medical professional who gave the aid right after the incident.
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